Sage 300 Accounts Payable sends check information to Bank Services when you print and post check batches. Sage 300 Accounts Payable sends check information to Bank Services when you print and post check batches. You can use Bank Services to instantly view the status of any check (for example, to confirm that a check has been posted). When the checks clear the bank, as shown on your bank statement, you use Bank Services to perform a bank reconciliation to ensure that your records match the bank's.
Note: Accounts Payable does not send adjustment information to Bank Services. Therefore, if you make any adjustments that affect a bank account, you must make a second adjustment in Bank Services. Use a clearing account to prevent duplication of the entry in General Ledger.
If you want to reverse a payment (for example, if you want to put a stop-payment on a check or if you discover a data entry error after posting a check batch), you can change the check's status to "Reversed" in Bank Services. The Bank Services program then sends information about the reversed item back to Accounts Payable, which uses the information to reverse the item and restore the invoices that the check was written to pay. If you want to use this feature, do not clear your Accounts Payable vendor transaction history for a given period until all items for that period have cleared the bank.
If you do not use Sage 300 Accounts Payable, you can import check batches from another accounts payable program.